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A2622_Osaka 2025_Canada Pavilion_V23.2
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A2622_Osaka 2025_Canada Pavilion_V23.2
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Project Delivery Schedule
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Project Delivery Schedule
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[Milestone 01] Client Sign-Off Architectural Development Design
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[Milestone 02] Expo General Submission (1st Submission)
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[Milestone 03] Possession of Plot A5 (tbc)
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[Milestones 04] Detailed Design Issued to Client / Commence Procurement
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[Milestone 05] Temp Building Permit Submission
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[Milestone 06] Freight Commences
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[Milestone 07] Receipt of Osaka Temporary Building Permit
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[Milestone 08] Excavation Complete
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[Milestone 9] Foundations Complete/ Steel Super Structure Installation Commences
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[Milestone 10] Steel Super Structure Complete
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[Milestone 11] Watertight Envelope
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[Milestone 12] Secondary Structure Complete/ MEP 1st & 2nd Fix Complete
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[Milestone 13]Public Presentation Fit out Installation Commences
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[Milestone 14] Fit Out & Public Presentation Set-up Complete
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[Milestone 15] MEP Commissioning Complete
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[Milestone 16] Handover to Client
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[Milestone 18] Mid-way Maintenance
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[Milestone 19] Expo Closes
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[Milestone 20] Façade Cladding Removed
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[Milestone 21] Removal of Foundation
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[Milestone 22] Site Clear & Handover
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Performance Bond Renewal Period
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First meetings with Canada Global Affair
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Stage 1: Verification of Project Requirements
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Stage 1: Verification of Project Requirements
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Architectural Concept Developed
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Guest Visitor Concept developed
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Updated Architectural Concept Issued to Client
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Architectural Concept Design Client Review Period
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Client Comments Received on Concept Design
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Architectural Concept Design and Budget Updated
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Working Workshop with Client
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Architectural Concept Design Developed to Reflect Workshop Outcomes
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So&Co Initial Review Period & Validation of Architectural Drawings
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Budget and Engineering Validation [ESG]
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SO& CO Osaka Government Pre Consultation
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Architectural Development issued to client (Canada)
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Preliminary Public Presentation Integrated Design Concept and Visitor Flow
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Budget Aligned to Architectural Development Design Issued to Client
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Client Review on Architectural Development Design
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Client Sign-Off Architectural Development Design + Reference JKFL Document
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Redesign/value engineering
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Update design based on clients comments
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Re-budgeting based on updated design & issue (18/10)
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Client Sign-Off Architectural Development Design
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Client Review Stage 01 Deliverables
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Preliminary Integrated Design Concept- Pavilion Design
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Preliminary Integrated Design Concept- Public Presentation
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Preliminary Visitor Flow Diagram
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Sustainable and regenerative design features
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Building and Systems Requirements Report- Preliminary
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BIM Project Execution Plan
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Detailed Budget and cost Breakdown to Align w Project Schedule
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Baseline Project Schedule
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Preliminary Risk Management Plan
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Preliminary Quality Assurance & Control Plan
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Security Requirements Report- Preliminary
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Procurement and Disposal Strategy- Preliminary
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Stage 2: Integrated Schematic Design
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Stage 2: Integrated Schematic Design
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International Participants Meeting
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General Architectural Outline Drawings Issued to Client
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General Design Presentation to Client
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Client Review General Architectural Outline Drawings
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Design Works Continue - Revision as per Client Comments
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Client Sign-Off General Architectural Outline Drawings
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Structural Engineering Report Spatial (coordination/outline design)
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Structural Engineering Outline Report Issued
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MEP Design (Spatial coordination/outline design)
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MEP Outline Design Issued
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Outline Design (AoR & EoR) Review & Translation
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Outline Design (AoR & EoR) Review & Translation
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Structured Environment Review & Translation of Structural Engineering Design Outline
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So&Co Review Period & Translation of Outline Architectural Drawings
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So&Co Review Period & Translation of Public Presentation Outline Drawings
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So&Co Prepare Documentation for General Design Expo Submission 1
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Approvals / Pre Submission Consultations
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Approvals / Pre Submission Consultations
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Pre-Submission Engagement OSAKA Temporary Building Permit
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Pre-Submission Engagement Expo 2025 Submission 1
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EXPO Submission 1 Document Preparation - REF# 1
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1st Submission of General Approval Package to Expo 2025 - REF#1
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Public Presentation Creative
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Public Presentation Creative
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Public Presentation Design Commence
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Creative brief & brainstorm
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Preliminary Concept - Public Presentation
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Preliminary Concept - Public Presentation
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Creative Touch base, Preliminary Concept
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Deadline for Application to Increase Power Supply
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Increase Power Supply Application Result
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Presentation to GAC of Preliminary Concept
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GAC Review of preliminary concept
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Client Review Stage 02 Deliverables
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Project Scope, Schedule, Quality Assurance and Control and Risk Assessment
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Updated Building and Systems Requirements Report
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Integration of F&B and Retail Concessions
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Updated Procurement and Disposal Strategy
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Schematic Design Presentation
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Room Data Sheets- Preliminary
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Site and Landscape Outline Design
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Architectural Outline Design
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Civil & Structural Outline Design
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Ground Investigation Report
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Mechanical Outline Design
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Electrical Outline Design
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Sustainability "green" design features
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Preliminary Energy Analysis
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Stage 3: Integrated Design Development
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Stage 3: Integrated Design Development
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Expo Approvals General Design/ 1st Submission - REF #1
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Expo Approvals General Design/ 1st Submission - REF #1
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1st Submission of General Approval Package to Expo 2025 - REF#1
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Expo 2025 General Design Submission 1 - Review Period
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Expo 2025 General Design Submission 1 - Comments Received - Amend in Submission 2
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Expo 2025 General Design/ Submission 1 Approval
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Design Freeze of - Fixed Elements
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Detailed Design Updates Rayside - Fixed Elements
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Detailed Design Reviewed by Client - Fixed Elements
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Updates to Detailed Design Following Client Comments - Fixed Elements
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Detailed Design Issued to Client and So&Co - Fixed Elements
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Detailed Design Review & Translation
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Detailed Design Review & Translation
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AOR & EOR Document Preparation - CIAS Building Permit Submission
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Structural Engineering Detailed Design
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Structured Environment Review Period & Translation of Structural Engineering Design
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Structural Engineering Detailed Design Issued
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E&M Preparation of Submission Document
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MEP Detailed Design Issued
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NON FIXED Element Design - Interior Fit out
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NON FIXED Element Design - Interior Fit out
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Detailed Design Continues (Client and Rayside) - Non Fixed Elements
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Creative Touch Base Meetings Internal (At Regular 2 wk Intervals)
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Creative Touch Base Meetings Internal (At Regular 2 wk Intervals)
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Creative Touch Base Meetings Internal (At Regular 2 wk Intervals)
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Creative Touch Base Meetings Internal (At Regular 2 wk Intervals)
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GAC Review of preliminary concept
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Receipt of comments from GAC on preliminary concept
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Approval of Preliminary Concept by GAC
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Discussion with GAC - Preliminary outlines of the workshop #1
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Internal Preparation and Confirmation of Outline by ESG to GAC via Email
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ESG and GAC: Questions, Comments, and Modifications on the Outline
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Preparation of Stage 3 Project Management Deliverables
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Interior Design Requirements Report
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Final Building and Systems Requirements Report
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Updated Risk Management Plan
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Updated quality Assurance and Control Plan 50%
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Updated Procurement and Disposal Strategy including list of proposed long lead times
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Preliminary Operations and Maintenance Manual
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Stage 3 Design Presentation
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Architectural Detailed Design
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Civil & Structural Detailed Design
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Mechanical Detailed Design
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Electrical Detailed Design
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Sustainability "green" design features
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Client Review Stage 03 Deliverables
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Stage 4 Construction, Fabrication and Production Documents
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Stage 4 Construction, Fabrication and Production Documents
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EXPO Approvals and Building Permits. - REF# 4
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EXPO Approvals and Building Permits. - REF# 4
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OSAKA - Temporary Building Permit - REF# 2
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OSAKA - Temporary Building Permit - REF# 2
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Temporary Building Permit Submit General Design Plan
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General Plan Amendments and Final Confirmation
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Submit Amended General Design Plan
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Approval/ Administration Process
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Osaka Authority Approval Window - Temporary Building Permit Issued (1 wk allowance)
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Inspection Body - Building Permit Application
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Inspection Body - Building Permit Application
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Submission for Building Permit Pre-Consultation (CIAS)
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Pre-Consultaion Period - AOR and CIAS Review and Amend Submission
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Pre-Consultaion Period - AOR and CIAS Review and Amend Submission
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OSAKA Building Permit Full Application Submitted
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Building Permit Processing Period
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Expo Approval - Submission 02 - REF# 3
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Expo Approval - Submission 02 - REF# 3
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Expo 2025 Approval Final Design/ Submission 2
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Expo 2025 Final Design/ Submission 2 - Approval Period
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Expo 2025 Final Design/ Submission 2 Comments Received
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Expo 2025 Final Design/ Submission 2 Amendments to Design per EXPO Comments
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Expo 2025 Final Design/ Submission 2 - Resubmission period (if needed)
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Expo 2025 Final Design/ Submission 2 Approval Received
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Permit to Commence Construction - REF# 5
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Permit to Commence Construction - REF# 5
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Application to Expo Permit to Commence Construction
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Permit to Commence Construction Processing Period
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Permit to Commence Construction Received
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Notify Desired Date of Plot Handover
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Apply for Permission Remove Soil - deadline 14 days before removal
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NON FIXED Element Design - Interior Fit out
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NON FIXED Element Design - Interior Fit out
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Detailed Design Continues (Client and Rayside) - Non Fixed Elements
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Rayside provides Conceptual drawings to Fit out project manager
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Fit Out PM start the quotation for custom furniture (Outdoor furniture, receptions desks, stage)
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Interior Design Conceptual drawings Issued From Raysite to Fit out PM
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Fit out project manager start the quotation for “off the shelf” furniture
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Rayside make adjustment of design according to quotes
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Presentation to GAC of preliminary Interior design and gathering space furniture
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GAC Comments on preliminary Interior design and gathering space furniture Recieved
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Presentation to GAC of final Interior design and gathering space furniture
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GAC comments on final Interior design and gathering space furniture Recieved
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Public Presentation Creative
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Public Presentation Creative
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CTB Meetings Internal - Set design Intention : Internal Workshop
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Concept Development - Public Presentation
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Concept Development - Public Presentation
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Workshop #1 - GAC members attend the workshop
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GAC and ESG to Debrief on Workshop #1
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ESG Share the List of Operational Needs With GAC
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AR Content - Creative team - Identification of interactivity intents for WS 2
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AR Content - Creative team - Creation of asset list and aesthetic approach for WS 2
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SOUND DESIGN - Creation of assets list
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Artistic Direction - Creative team - Production of Preliminary WS 2 Storyboard
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Set design : Internal Workshop on set design intentions "
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SET DESIGN - Internal Concept work for preliminary overall set design and scenic elements
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AR TECHNOLOGY - AR Team - Technical tests (Scenic)
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Set design : Internal - Final design of scenic for WS 2
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SOUND DESIGN - Content preparation for WS 2
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AR Content - Internal validation of the asset list for WS 2
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AR Content - AR Team - Assets production for WS 2
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Workshop #2 | Set up and technical tests on site (AR, Scenic, sound, light, content, tracking)
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Lighting Design - Validation of lighting requirements for AR
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Internal Preparation and Confirmation of Outline by ESG to GAC via Email
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ESG and GAC: Questions, Comments, and Modifications on the Outline
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Workshop #2 | Refine concept, prototype of scenic elements and A/V
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Workshop #2 - GAC members attend the workshop
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GAC and ESG to Debrief on Workshop #2 (Including set design intentions)
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Detailed Experience Design Development based on Workshop
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ESG present to GAC a Preliminary Storyboard
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GAC Review of Preliminary Storyline
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Receipt of comments from GAC on Preliminary Storyline
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Concept Development Stage completes
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Scenic Designs and all physical elements in PP presented to GAC for Approval
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GAC review of Scenic Design/Physical Elements
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GAC comments on Scenic Design/Physical Elements
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Scenic Design/Physical Elements modifications if necessary based on GAC comments
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GAC Approval of Scenic Design/Physical Elements
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AR Content - Production of AR content for WS 3
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SOUND DESIGN : Preliminary soundscape design
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SOUND DESIGN : Preliminary equipment list
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Lighting Design - Preliminary lighting design
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Lighting Design - Preliminary equipment list and plan
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Fabrication all Scenic Designs and all physical elements in PP
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Finale plans for Workshop 3 (Lighting, IT, Rig, sound)
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Internal Preparation and Confirmation of Outline by ESG to GAC via Email
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ESG and GAC: Questions, Comments, and Modifications on the Outline of Workshop #3
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Workshop #3 | Pre-integration of scenic elements and A/V, Prototype of content
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Workshop #3 - GAC members attend the workshop
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GAC and ESG to debrief on workshop #3
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Presentation to GAC of V1 Storyboard
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GAC Review of V1 Storyboard
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Adjustments on V1 Storyboard following GAC comments
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Presentation to GAC of Final Storyline
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GAC Review of V2 Storyline
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Receipt of comments from GAC on V2 Storyline
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Architectural lighting - FOH and BOH
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Architectural lighting - FOH and BOH
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Presentation to GAC of preliminary Architectural Lighting interior and exterior
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Hanging and integration plan of Architectural Lighting being developed between ESG and Atomic 3
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GAC Comments on preliminary Architectural Lighting interior and exterior
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Presentation to GAC of final Architectural Lighting interior and exterior
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GAC comments on final Architectural Lighting interior and exterior
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ESG confirms and contracts vendors for Architectural Lighting custom and of the shelf elements
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ESG submits the list of rental elements for Architectural Lighting
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Design And Production of Long Lead items - Public Presentation
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Design And Production of Long Lead items - Public Presentation
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Design and Production of Long Lead items
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AR Content : Production of Final Content
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AR Content : Production of Final Content
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Production of Final Storyboard
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Final development and production of AV (AR) content
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Presentation to GAC of Final Storyboard
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Artistic direction - GAC Comment on final Storyboard
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Artistic direction - Final Storyboard delivery
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GAC approval of all AV/AR content
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SOUND DESIGN - Final equipment list
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Lighting Design - Final equipment list and plan
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SOUND DESGIN - Final soundscape design and content production
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Lighting Design - Final lighting design
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Public Presentation Design Complete
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Public Presentation- Final Production Documents and Fabrication
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Confirmation of purchased legacy items/ use cladding etc. April
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Updated Risk Management Plan Including final list of proposed long lead times
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Updated quality Assurance and Control Plan
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Updated Procurement and Disposal Strategy
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Draft Operations and Maintenance (O&M) Manual
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Client Review Stage 04 Deliverables
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Procurement & Fabrication
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Procurement & Fabrication
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Cladding Perforated Metal
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Cladding Perforated Metal
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Origin Handling - Checking and Packing
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Civil/ general Contractor works
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Civil/ general Contractor works
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Scope of Works Development
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Contractor Detailed Design
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Contractor Detailed Design
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Contractor Detailed Design
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Contractor Detailed Design
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Scenic Package - Public Presentation
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Scenic Package - Public Presentation
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Scope of Works Development
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GAC Approval of Scenic Design/Physical Elements
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Procurement Scenic element productions
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Scenic element productions
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Final Touches on Scenic Elements and Shipping Preparations
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ESG confirms and contracts vendors for interior design and gathering space furniture
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ESG places all orders related to interior design and gathering space furniture
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AR TECHNOLOGY - ESG Final choice of tablet
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AR TECHNOLOGY - Purchase of tablets
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BOH Foundation specials Drawing Sign off
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Presentation Foundation Beam Connections Drawing Sign off
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Presentation Foundation Connections shipping
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Presentation Structure Fabrication
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Presentation Structure Fabrication
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Freight (Phased Shipping Program to be Developed)
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Freight (Phased Shipping Program to be Developed)
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Shipment 1- Ring BeModlar am, GF Columns
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Customs and Port Clearance
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Shipment 1 Arrives onsite
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Shipment 2 - Upper steelwork and roof cassettes and lower cladding
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Customs and Port Clearance
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Shipment 3 - Upper Cladding
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Customs and Port Clearance
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Public Presentation Structure
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Public Presentation Structure
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Client equipment (CANADA)
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Client equipment (CANADA)
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Expo 2025 - Deliver Permanent Electricity Supply
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Expo 2025 - Deliver Tempoary Water Supply
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Expo 2025 - Deliver Rainwater Drainage
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Expo 2025 - Deliver Permanent Data & Comms
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Expo 2025 - Deliver Cold Water Supply _ HVAC
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Expo 2025 - Deliver Water Supply
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Expo 2025 - Deliver Sewage Connections
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Stage 5: Construction, Fit-up and Public Presentation Installation
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Stage 5: Construction, Fit-up and Public Presentation Installation
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Site Mobilization- Site Perimeter Fence, Cabins, Survey
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Construction PLACE HOLDERS ONLY)
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Construction PLACE HOLDERS ONLY)
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Trench Excavation - Utilities, Ducting
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Foundations start/ Excavations - inc elevator pit
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Surface Water - Pipework & Trenching
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Fowl Water drainage Pipework & Trenching
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Foundation Beams Modular Building - Specials
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Foundation Beams Presentation Structure
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Foundation Beams Modular Building - Specials
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Foundation Beams Presentation Structure
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Modular Building - (6 day week)
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Modular Building - (6 day week)
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Foundation Beams and GF Colums
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GF Wall Cassettes and 1st floor - Cassets
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GF Windows Doors and fire Life
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1st Floor Colums and Trusses
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Roof Cassets -1st Floor Wall Pannels
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Ancilery Structures - Stairs etc,
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Windows Doors and Fire Life
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Temporary Utilities Connection
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Hot Weather Site Access Contingency
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Internal Fit-Out Modular Building
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Internal Fit-Out Modular Building
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Modular Accommodation Fit out of General areas
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Executive Areas Base Build Fit-Out
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Conference Area Base Build Fit Out
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Sheeting/ Membrane Instalation
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Sheeting/ Membrane Instalation
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Sheeting/ Membrane Instalation
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Sheeting/ Membrane Instalation
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Sheeting/ Membrane Instalation
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Cladding and Eternal Finishing
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Presentation Structure Complete
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MEP Install Commence Modular
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Ducting Supply, return, Fresh & Exhaust
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Modular accommodation power supply
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Installation of Main Distribution Boards
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Installation of Sub Main Boards
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Main LV Cable Termination
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Sub main Cable Termination
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Switch & Socket Installation
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Emergency Lighting Installed
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Integration with Mechanical
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Modular Accommodation Water Supply Connections
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Modular accommodation Drainage Piping, Toilets, kitchens etc
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Sanitary-ware Connections
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Containment for Detection
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Fire Interface Panels Installed
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Detection Heads Installed
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MEP Modular 1st Fix Complete
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MEP Modular 1st & 2nd Fix Complete
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Testing and Commissioning
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MEP Insall Commence Presentation structure
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Installation of Main Distribution Boards
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Installation of Sub Main Boards
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Main LV Cable Termination
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Sub main Cable Termination
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Switch & Socket Installation
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Emergency Lighting Installed
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Integration with Mechanical
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Ducting Supply, return, Fresh & Exhaust
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Containment for Detection
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Fire Interface Panels Installed
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Detection Heads Installed
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Testing and Commissioning
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MEP 1st & 2nd Fix Complete
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Authority / Expo Inspections
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Authority / Expo Inspections
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OSAKA Authority Inspection Period
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Apply for Completion of Construction work (User’s Permit) - 2 wk notice
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Public presentation commences install
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Fit out and Experience Set-up
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Fit out and Experience Set-up Complete
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Testing and Commissioning AVL
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Testing and Commissioning Complete
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Apply for Expo Use Permit - (Public Presentation Construction Completion)
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Inspections, Certificates and Permits
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Complete List of Warranty Documents
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Confirmation that Safety Plans have been submitted to Expo Organizer
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Correct all defects identified prior to soft opening & within warranty period w documentation
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Updated Risk Management Plan
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Updated Procurement and Disposal Strategy
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Updated quality Assurance and Control Plan
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Client Review Stage 05 Deliverables
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Stage 6: Operations and Maintenance
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Stage 6: Operations and Maintenance
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Pavilion Maintenance Training
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Public Presentation Technical Rehearsal
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Expo 2025 Operational Period (Maintenance Cover)
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Post Opening Review and Feedback
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Apply for Permit for Commencement of Demolition/Removal Work
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Stage 7: Dismantling, Recycling, Return
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Stage 7: Dismantling, Recycling, Return
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Removal Client Equipment Commences
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Construction Infrastructure (Hoarding, Cabins, welfare facilities) installed
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Client Equipment packed for shipping
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Exhibition dismantle and packaging
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MEP Rental equipment off hired
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Dismantle fit out Material
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Removal of rental wall lining
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Removal of fit-out complete
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Dismantling Façade cladding
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Removal of Membrane and extrusions
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Dismantle Floor cassette systems
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Dismantle Super Structure
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Removal of rental steel plate
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Removal of utility trenches
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Transportation of fill from storage area to plot
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Groundwork to return site to pre construction condition
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Site Clear & Handover Plot
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Stage 8: Project Close-Out
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Stage 8: Project Close-Out
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Project Post-Mortem and Final Report
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Post Project Workshop to discuss the overall project and contract (In Canada TBC )
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